Visa Application Declaration

ICMVA hereby reiterates that we are NOT authorized to assist any Visa application works. We, here includes the organization itself, all conference secretariats, international liaisons and any individuals or parties related to ICMVA. It is clearly stated on all websites that no other documents would be provided except the Invitation Letter issued by the Conference Committee Board.

We understand there’re some embassies require Letter of Guarantee. Hence, we’d like to emphasize that Letter of Invitation is different from Letter of Guarantee.

Letter of Invitation

A Letter of Invitation is a proof that your paper submission and registration application are accepted by the conference committee board. It perhaps could help with your visa application. However, it does not guarantee you a visa.

Letter of Guarantee

A Letter of Guarantee is an individual/party agrees to be legally and financially responsible for your staying during your visit in the country you’re going to. ICMVA does not and will not provide such document.

In conclusion, please take note that ICMVA does not issue organization registration letter, guarantee letter, schedule of staying letter, local sponsor letter, governmental format invitation letter, and etc.
Any violation of the ICMVA visa application regulations is absolutely not tolerant.

Should your application be denied, ICMVA cannot change the decision of the Ministry of Foreign Affairs, nor will we engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual being denied.

Chinese Visa

Conference participants may need a Chinese visa to enter China. Specifically, those who are not Chinese citizens, except passport holders from Singapore, Brunei, and Japan, need a Chinese visa. Participants can apply for a visa at the Chinese embassy or consulate in the region in which they live. To avoid uncertainty, participants will be advised to apply for a visa as early as possible. It is recommended that they apply for a Chinese visa at least 1 month in advance.

For most attendees, it is easier to apply for a Tourist ("L") visa; an invitation letter is NOT required for obtaining a Tourist visa.

Necessary materials to apply for Chinese Visa

»A passport which is valid for at least six months following the date of submission, with an entire blank page available for the visa;
»One Visa Application Form of the Peoples Republic of China, which is filled clearly with true, authentic and complete information and signed by the applicant;
»One recent, 2 inch full-faced and bareheaded passport photo (the daily life photo, photo copy or digital photo printed on the ordinary paper shall not be accepted);
»Other related application materials according to different purposes for your trip to China;
»Other materials related to the visa application, deemed as necessary by the visa officer.

* For more information, please contact the local Chinese Embassy in your country.

Alternatively, participants may ask their travel agents to arrange their travel to China and obtain a tourist visa irrespective of whether or not they have registered with the Conference Secretariat. If participants have any difficulties in obtaining their visa, they should contact the Conference Secretariat.